Our office relocation process, which is time and cost effective, relieves clients from the burden of facility relocation, allowing them to focus on their core business. We change the relocation process by utilizing our business partners and strategic relationship's with vendors across the US to leverage the power these resources and services required to manage and implement all stages of the process. Our highly skilled Project Managers use a well defined process to co-ordinate the moving company's resources, each step of the relocation process and the client to assure a smooth transition into a new facility.
There's no universally accepted formula for a successful relocation plan, every project is different, you must decide what to do and when. Each move is unique, but their are a few things which should be done firsts for any move project, lets look at these critical steps. Moving means changing a lot more than where you'll report for work. An office move is a very complicated undertaking requiring many specialized skills rarely found in-house. Underestimating the time needed, the degree of complexity, and the cost very often lead to disastrous results. A recent International Facility Management Association (IFMA) study proves it, the study shows that 2/3 of everyone assigned to manage an office relocation was fired, quit or had to take an extended leave of absence after the move was completed.
Available money dictates everything. Some things like the cost of the physical move will obviously become a line item in your budget, but many less apparent expenses lurk in the fog. As you will discover, the great unknowns of a typical commercial relocation consistently cause companies to under budget, sometimes woefully so. Expect conflicts over image and budget. Part of your job will be making someone else's work-place vision become a reality within the amount of money you can spend.
You'll need to form an in-house team to help. Select individuals within your company who can contribute relevant experience or knowledge such as construction or buying furniture. Together you will begin developing more specific plans for the project by defining operational goals. The in-house team in collaboration with the consultants you hire later form the move team.
Move consultants are not necessarily only for large corporations or large offices; offices of all sizes needed help to plan and execute successful office moves may utilize them. Move consultants bring experience in co-coordinating with movers, utility providers, and other vendors you may need. They will save your internal staff the time and pressure of organizing this often-complicated process.
Assemble your team and go over the collected details. A picture of the space should begin to take shape as each member presents the defined needs they've gathered. Encourage members to express their vision for the space and record the main points. Begin hammering out a team concept of the new area by comparing the impressions of individual team members. Due diligence at this point in the project saves significant time and money later.
Given the scope of the project and the strengths and weaknesses of your in-house team, you should be able to determine the level of outside services required. Or to say it another way, how much or how little handholding will you need? Once you're able to define what you need your consultants to do, you can then find the ones who will bring the most value to the project.
You'll hire some consultants early, others later on, but perhaps the most important initial selection will be an architect or designer. It may help to develop a matrix for clues to whether you should choose either a program management or a compartmentalized approach to hiring design, engineering, and construction services. Strong in-house skills and experience may indicate compartmentalizing -- hiring separate companies -- is the best approach. On the other hand, a program management approach may be called for if a weaker in-house team needs the shoring up that one company performing all three services can provide.
Most successful projects are led by a move consultant, who should be on of the first outsider you add to the move team. As you'll find out, the right move consultant will supply the experience you lack, assist you in hiring the designer and other consultants, and help you efficiently direct the activities of all players during the process.
Paradise Communications pricing is competitive. We have been able to achieve this by always looking for an improved and efficient way of providing our services while maintaining a relentless dedication to customer services and an unparalleled commitment to meet your business needs.
Project Management
Paradise Communications project management team is designed to provide the client with a comprehensive means of organizing and implementing their office relocation from start to finish. Our experienced project managers coordinate and organize the entire relocation process from start to finish. Paradise Communications Project Management teams work with clients throughout every phase of their project from initial audit to final installation, ensuring completion to clients' satisfaction, budget and time. In addition to our furniture management services, we offer a number of ancillary services such as furniture installation, move management, space planning and design, document management and managed storage.
Project definition
Detailed specification
Project Schedule
Communication plan
Resource and task management
Milestone schedule and monitoring
Project Plan
Day-to-Day and on site project coordination
Status Report
Resource coordination
Employee move coordination
Communication program
Third party negotiation
Build/construction management
Site acquisition management
Facility management
Site layout
Liaising with site owners regarding site access and health and safety issues
Preparing reports and documentation relating to installation, commissioning and site handover to customer requirements
Our fully qualified space planners design workplace environments that are both efficient and functional using the latest electronic design technology. From an initial space audit to animated walkthrough and computer-generated interpretations, our team will provide an overview of how your office will look following installation of furniture.
Paradise Communications has formed strong alliances and partnership with leading data and telephony cabling companies. We understand that all of today's critical communications rely on your cabling system as the arteries carrying all of your voice and data communications information. Through our strategic partners Paradise Communications offers unique Cabling & Telephony solutions to accommodate the ever-changing needs of today's business and provide you with professionals required to deal with today's dynamic and complex environment. If you would like to have a free quotation/estimate or know more about our service partner network contact us at - Info@ITRelo.net.
Our professional management teams assist clients in selecting products, which fit their criteria aesthetically, structurally and from a reliable source whilst still representing good value for money and committed to quality and environmental issues and driven by innovation in design. Fully professional dedicated teams handle Furniture management.
Paradise Communications works with experienced furniture vendors to offer furniture solutions and best address various corporate needs, which include requirements for call centers, boardroom, reception areas and home-working. We design and develop innovative solutions to support new ways of working and contribute to the effectiveness of office environments, for excellence and total customer satisfaction. Some of the World's leading furniture manufacturers are our partners.
We will find the best vendor to relocate, replace and store all types of furniture this allows our clients to concentrate on adding value to their core business with minimum downtime and disruption. Our professional management teams assist clients in selecting products, which fit their criteria aesthetically, structurally, and from a reliable source whilst still representing good value for money and committed to quality and environmental issues and driven by innovation in design. Fully professional dedicated teams handle Furniture management.
We can provide basic space planning or through our group of professional space planners assure that you have the most experienced team for your project. Our fully qualified space planners design workplace environments that are both efficient and functional using the latest electronic design technology. From an initial space audit to animated walkthrough and computer-generated interpretations, our team will provide an overview of how your office will look following installation of furniture. The design and space plan incorporates the following considerations - health and safety issues, storage requirement and future expansion.
The design process starts with a pre-survey visit to establish client's need and resource appraisal with the main client contact and other relevant members of staff.
Paradise Communications has established deep relationships with a number of movers who are specialist in their area of business. Through these relationship and other services, we are able to offer our client smooth transition in their relocation and move.
We work with our client in selecting movers. Our move management team are dedicated to ensuring that all aspects of your relocation are handled efficiently. Creating the right environment for your people to move into is a key factor of your relocation. Our move management team can advise on the best way to relocate your equipment, furniture, people and how to move your IT and voice switch. We will work with you to make the transition as easy as possible.
If you would like to have a free quotation/estimate or know more about our service partner network contact us at - Info@ITRelo.net
Estimate: The best way to control your move budget in most cases is to get a "Not to Exceed Price." The movers can beat the estimate but not exceed it. See if this is available. Try to make moving arrangements well in advance of moving day. Call at least two movers and request, at no obligation, a free written estimate. You can expect professional movers to come to your home and discuss the move in detail prior to giving you a written estimate. Before selecting a mover, you should check their reputation, performance record, reliability, and claims settlement customer service.
TIP: If movers are wary of giving you an estimate, and give you any no-solid reasons against providing one, be extremely cautious. Reputable movers will not hesitate to provide you with a written estimate. Further, lacking a written estimate, your price could be increased significantly.
Find prospective movers in your area by using yellow pages, personal referrals and real estate brokers. Be wary of companies advertising in certain local newspapers and /or handbills talking "cheap" price. Check to make sure they carry required insurance coverage. If they break or lose something, you want it fixed or replaced to the limits of their liability.
Carrier/Mover Liability: Make sure the mover explains their basic liability and transit protection options. Be sure to ask questions.
Price/Rates: While always a factor in buying anything, do not select a mover on price alone. Trained personnel, clean, safe moving vans, and insurance protection cost money.
When comparing estimates, remember the cheapest company won't necessarily do the best job. If one firm's estimate is lower than the others, find out why. Know who your movers will be: will an experienced foreman be present? Are the services and movers' experience equivalent? Are all the estimates binding?
Carrier/Mover Liability: Make sure the mover explains their basic liability and transit protection options. Be sure to ask questions.
Evaluate Service Presentations: Listen and evaluate the mover's presentation of services and price. Usually an individual presentation stands out in clarity, and your questions and concerns are professionally answered to your satisfaction
Visit the Mover: Visit the mover's office. Make sure the mover has a business. See the trucks at the business site. Look around to make sure these are the kind of people you wish to transact business with.
Trade Membership: You should want a mover who abides to a code of ethics, operates clean and safe trucks, and utilizes trained personnel. They will provide for quality service at fair and competitive prices.
There are lots of other items that need to be completed during the relocation process, some are shown below:
Office Relocation - Construction project management Turnkey Solutions
Relocation Planning for Facilities and Information Technology
Telephone systems, PBX and Voice Mail systems